Workplace / People Ops Specialist Prague, Praha

Workplace / People Ops Specialist

Are you looking to take charge of a dynamic and rewarding role that blends office management with people operations? Look no further! As our Workplace / People Ops Specialist, youll be at the heart of our organization, responsible for the day-to-day office management and providing crucial support to our People Operations team.
Whats in it for you? Well, plenty! Youll be the key player ensuring that our office runs like a well-oiled machine. From managing the reception area to handling daily mail management, youll be the friendly face that everyone relies on.
But thats not all - this role is a gateway to growth. Youll have the opportunity to expand your expertise in both facility management and people operations. As you work closely with our talented People Ops team, youll gain valuable insights and skills that will propel your career to new heights.
We value a growth mindset and a positive attitude, and we know you embody these qualities throughout the selection process. Your impact will be immediate, and your contributions will be appreciated every step of the way.
Please note that this is an on-site role. Your physical presence in the office is essential to carry out tasks such as reception duties and daily mail management.
**Key Responsibilities**:
**Office management**:
You will:
- Be in charge of the day-to-day office management - e.g. communication with building management and other external administrative services and vendors.
- Supervise the adequate conditions of the office (i.e. cleanliness) and identify areas for improvement and fix them proactively (i.e. plugs, paint,) or propose a course of action to address them (i.e. when non-budgeted needs pop up).
- Take care of food & office supplies replenishment, making sure we have all our needs covered and our premises are in flawless condition, anticipating any needs.
- Work in accordance with ensuring occupational safety standards and operate the office space in accordance with legal rules.
- SPOC for HSE and Fire protection.
- Help with onboarding - ensuring every newbie knows all the information. Follows the instructions of the colleague responsible for the entire onboarding process.
- Take a lead in organization of company events and activities. Proactively proposes possible solutions and becomes the SPOC for any vendors and internal stakeholders to make events/activities a success.
- Help with day-to-day office management - communication with the teams, ordering food and office supplies.
- Owns the Travel policy together with Employee Experience Partner. SPOC for any travel or accommodation bookings outside of the company system.
- Manage the Post (including sending docs/letters as required, i.e. red envelopes) and deliver any letters received to the destinatary
**People Operations**
You will:
- Help to manage contracts from onboarding to offboarding (new employee/contractor, IT tickets, handovers, meeting new joiners for contract signing etc.).
- Ensure filing systems are maintained and up-to-date. Own archive - each document needs to be scanned and properly filed into the HRIS.
- Maintain the HRIS assuring the data accuracy.
- Help Compliance Manager with ad hoc internal audit tasks.
- Manage perks - Multisport Card, Bravely, language courses.
**Requirements**:
- Excellent communication in English
- Previous experiences in Office management and HR admin
- Top-notch organizational skills and attention to detail
- Good communicator, easy to talk to, approachable
- Proactive, quick, and able to multitask
- Eagerness to work in a fast-paced, dynamic environment and to take on responsibility from day one and learn new things quickly
- Ownership
- Sense of urgency: you need to deliver your planned duties on an ongoing basis and also solve any ad-hoc needs, making decisions and prioritising
**What we offer**:
We are building a first of its kind hyper-growth SaaS startup in Prague
- Competitive base salary
- Employee Stock Option Plan thats fair and rewarding.
- Great working environment and diverse team (29+ nationalities).
- A laptop & necessary tech
- Access to 1:1 coaching through Bravely
- 5 weeks of vacation & flexible working hours.
- Tasty snacks & the best coffee and tea in Prague.
- English language lessons on all levels.
- Multisport card to get your workout at any of 2 700 places in Czechia.
**About Us**:
Rossum (the name comes from Czech writer Karel Čapeks play "Rossums Universal Robots") is capable of extracting data (from documents) six times faster than the human rate. Last year alone it managed to save companies across a number of sectors over one billion keystrokes, the equivalent of 150 years of human labor. Today, the company automates document communication for customers on five continents and a client roster that includes Siemens, Bosch, Cushman & Wakefield, Veolia, and, here in the Czech Republic, Alza, Kofola, and Mattoni.
After tripling our revenue in 2020 and securing Eastern Europes largest-ever Ser

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