Vendor Accounts Payable Administrator Prague, Praha

Vendor Accounts Payable Administrator

At JetBrains, code is our passion. Ever since we started, back in 2000, we have strived to make the strongest, most effective developer tools on earth. By automating routine checks and corrections, our tools speed up production, freeing developers to grow, discover, and create.
- Responsibilities and duties:
Invoice management:
- Receive, review, and process vendor invoices in a timely and accurate manner.
- Ensure all invoices are approved and coded correctly according to company policies and expense categories.
Payment processing:
- Process payments using various methods, including virtual payment cards, debit and credit cards, and other electronic payment systems.
- Allocate payments by expense categories and cost centers to facilitate accurate financial reporting.
Billing details maintenance:
- Maintain accurate and up-to-date billing details for all vendors in the accounts payable system.
- Regularly review and update vendor information to ensure accuracy and compliance with contractual terms.
Billing error resolution:
- Identify and resolve billing discrepancies and errors in collaboration with vendors and internal business users.
- Investigate and resolve any payment issues or disputes in a timely and professional manner.
Contract monitoring:
- Monitor vendor contracts to ensure compliance with payment terms, pricing, and service level agreements.
- Coordinate with procurement and legal teams to review and renew vendor contracts as needed.
Cross-functional liaison:
- Serve as a key point of contact between the procurement, accounting, and vendor teams.
- Collaborate with internal stakeholders to streamline processes, resolve issues, and improve the overall efficiency of the accounts payable workflow.
- Qualifications and preferred skills:
- A bachelors degree or higher in Accounting, Finance, or a related field.
- A minimum of 2-3 years of experience in accounts payable or vendor management.
- A strong understanding of payment processing methods and financial systems.
- Proficiency in Microsoft Office and industry-standard accounting software (NetSuite, SAP S/4HANA Cloud, Exact, etc.).
- Excellent communication skills in English, both written and verbal.
- The ability to multitask, prioritize, and manage time effectively.
- Strong attention to detail, proven accuracy, and good problem-solving skills.
- Experience with virtual card payment systems and electronic invoicing platforms.
- Knowledge of contract management and procurement processes.
- The ability to work independently and as part of a team in a fast-paced environment.
- TeamProcurement
Locations
Czech Republic (Prague)
Germany (Munich, Berlin)
- Fascinating work in a friendly team.
- A flexible working schedule.
- 30 days of paid vacation (local regulations apply).
- An office library with specialized work-related books and magazines.
- A comfortable working environment, ergonomic workstations, a gym and leisure facilities, and a range of commuter benefits.
- Excellent opportunities for professional and personal development, including travel to professional conferences worldwide, access to the LinkedIn Learning platform, and more.
- Additional benefits include: lunch, free refreshments, and snacks provided in the office, and much more.

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