Office Manager Prague, Praha

Office Manager

Antal is a recruitment consultancy agency focused on the recruitment of specialists and managers. The brand operates in 35 countries and has been present in the Czech Republic since 2014.
The Prague office handles projects in the Czech Republic, Slovakia and abroad for the largest global and local companies from various sectors of the economy.
The professional orientation of our consultants makes them not only effective recruiters, but also qualified consultants who have a unique knowledge of modern tools and the latest trends in the labor market.
**Antal International s.r.o.**
Jungmannova 745/24
110 00 Praha 1
**Field**: Pharma/Medical/Dental
**Company size**:International Company
**Location**: Prague 1
**Contract type**: HPP (Full-Time Contract)
The Office Manager will be the primary point of contact for internal and external parties of the organization, serving as a vital communication link for both clients and colleagues, ensuring a balanced and smooth communication and service level.
**About the job**:
- Administers and coordinates all activities within the companys headquarters (office).
- Point person for maintenance, mailing, shipping, supplies, equipment, bills, and errands
- Prepares and sends correspondence on behalf of the company.
- Organizes office operations and procedures and cooperates with needed suppliers
- Manage relationships with vendors, service providers, health & safety authorities and landlord, ensuring that all items are invoiced and paid on time
- Responsible for ensuring that office financial objectives are met by preparing annual budget for the office, planning the expenditures, analyzing variances, and carrying out necessary corrections that may arise.
- Prepares forecasts for the acquisition of various materials
- Prepares and updates the inventory of assets and materials within the companys headquarters (office) as well as for office supplies
- Reviews and get approval for office supply acquisitions
- Manages internal staff relations
- Maintains a safe, secure, and pleasant work environment
- Organizes and schedule meetings and appointments upon request
- Prepares operational reports and schedules to ensure efficiency, or various reports requested by management
- Point person for HR and accounting related monthly matters
- Supports in planning the monthly work schedule and vacation planning.
- Obtains approvals for various situations arising within the office.
- Provide general support to visitors
- Handle customer inquiries and complaints
**What will you get**:
- Work in a prestigious German based company growing here in Prague
- Above market level financial compensation
- Benefits package
- Office location: Prague 1
**Requirements for the position**:
- Minimum 3-5 years of experience in a similar role.
- BA in economics or legal - preferred.
- Proven office management, administrative, or assistant experience
- Knowledge of office management responsibilities, systems, and procedures
- Excellent time management skills and ability to multitask and prioritize work
- Attention to detail and problem solving skills
- Strong analytical, organizational and planning skills, logical and pragmatic personality.
- Professional Appearance and Behavior
- Capable of working in a fast paced, dynamic and growing environment
- Proficient in MS Office (Excel, Word etc).
- English proficient. German would be a plus.
- Highly organized
- Excellent communication skills (verbal and written)
- Effective interpersonal skills
- If you are shortlisted, a consultant will contact you for an initial call to clarify the details of the position and your expectations.
- If you agree to participate in the selection process, the consultant will present your profile to the prospective employer.
- They will continue to advise you throughout the selection process!
We wish you good luck!

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