Office Manager - Maternity Cover Prague, Praha

Office Manager - Maternity Cover

The Allegro team is passionate about providing intelligent solutions that move the world toward a safer and more sustainable future. With more than 30 years of experience developing advanced semiconductor technology, innovation with purpose touches every aspect of our business. From customer engagement and employee recognition to technology advancement and serving the local communities in which we maintain offices, innovation consistently drives our mission and definition of success.
Reporting to the European Finance Director & General Manager based in the UK, this diverse role will include Finance support, HR assistance and management of office facilities.
Key Responsibilities- Financial support, to include invoice processing and approval, checking employees travel expense claims, assisting with payroll preparation, processing and queries, being the liaison with the local banks, interface between local accountants and AME Finance team, ad hoc tasks as requested by AME Finance.- Manage lease contract of office equipment and purchases of office supplies, furniture, lab equipment, engineering supplies, IT and other office equipment, in accordance with company purchasing policies and budgetary restrictions, maintenance of office equipment.- Administer any duty or customs clearance requirements for overseas purchases.- Local SharePoint administration.- Assist the European HR Manager and European Senior Recruiter with the local HR recruitment process by coordinating recruitment and selection of employees, intern programs, recruitment fairs, university programs and Visa requirements.- Support any new hires, including overseas recruits in particular, to settle into the Prague office and area.- Work with the European HR Manager in administering the employee processes through WorkDay, which includes, hiring new employees into Workday, on-boarding and off-boarding employees, monitoring vacation as required, and ensuring data is uploaded.- Assist the European HR Manager on employment law issues.- Assist Line Manager and European HR Manager in resolving any Employee Relations issues.- Provide guidance on Czech employee benefits and related tax implications, to ensure Allegro remains competitive. Administering benefits incl. meal voucher orders, pension ins. contribution, etc.- Monitor and implement Health and Safety and company policies in the work environment, ensuring compliance with Fire safety rules, risk assessments, first aid, organise obligatory H&S trainings and coordinate of the quarterly H&S committee meetings.- Ensure regular calibration of Lab equipment and other technical equipment is carried out.- Ensure compliance with current Data Protection/GDPR and Retention legislation.- Oversee building maintenance suppliers and their contracts, organize cleaning services and liaising with landlord where necessary.- Participation in regular Office Manager meetings, including occasional travel to other locations.- Schedule meetings and appointments, receiving visitors, executive visits, assisting with travel queries and controlling correspondence.- Locate local travel suppliers such as taxis and hotels. Negotiate beneficial terms where possible.- Organize employee activities, special occasion meals, appreciation and welfare events.- Provide basic translation from Czech into English of local invoices, agreements etc for AME and AML.- Other appropriate and related duties as may be required from time to time.
KEY SKILLS and KNOWLEDGE
Experience in a broad range of administrative procedures carried out in a busy corporate environment, with ability to effectively prioritise tasks, self-motivated and detail orientated person, work under pressure and to manage multiple tasks to a range of deadlines.- Fluent in both verbal and written English and Czech language- Computer skills and knowledge of MS office software packages- Human resources management practices and procedures- Financial practices and procedures- Ability to manage relationships with Czech Authorities, Institutions and Suppliers
WHAT WE OFFER- Competitive salary- A wide range of benefits- Multicultural environment- Modern office facilities close to city centre- Garage, roof terrace- Hybrid working possible.
Allegro is committed to equal opportunity employment.

Zajímavé nabídky práce v okolí: