Office Manager & Communications Assistant Prague, Praha

Office Manager & Communications Assistant

**Application deadline**: 22 October 2024 at 23:59 (Local time)
**Kindy note that this is a temporary position of 13 months duration. Starting date 2nd December at latest**
**Who are we?**
EIT Urban Mobility is an initiative of the European Institute of Innovation and Technology (EIT), a body of the European Union and Europes largest network for transport innovation in cities.
Our mission is to accelerate change towards a sustainable model of urban mobility and liveable urban spaces. We connect public and private actors and provide them with access to markets, talent, finance and knowledge.
Using cities as living labs, our industry, research and university partners will demonstrate how new technologies can work to solve real problems in real cities by transporting people, goods and waste in smarter ways.
Join our team and be part of the change!
**About the job**
**Office Management Responsibilities**:
- **Payroll Administration**: Prepare and submit payroll reports, ensuring accuracy and timely processing of payroll-related tasks.
- **Recruitment Support**: Coordinate and assist with intern recruitment, including conducting interviews and handling administrative tasks related to onboarding.
- **Office & Legal Administration**: Oversee hub administration, manage legal documentation, and ensure compliance with internal policies.
- **Supplier & Office Management**: Manage office supplies, handle relationships with suppliers, process invoices, and ensure smooth procurement operations.
- **Team Coordination**: Organise team meetings, coordinate team-building activities, and support the overall cohesion and morale of the team.
- **Procurement Process**: Manage procurement activities, ensuring effective supplier management and adherence to purchasing policies.
- **Reporting Support**: Assist with the preparation and submission of annual reports and other required documentation.
- **Ad Hoc Support**: Provide general administrative and operational support as needed.
**Communications Assistant Responsibilities**:
- **Partner Call Coordination**: Organise and facilitate regular partner calls, ensuring effective communication and follow-up.
- **Event Reporting**: Assist in compiling reports for events, gathering necessary data, and providing timely updates.
- **Merchandise Orders**: Handle the ordering and distribution of merchandise for events and internal use.
- **Mailbox Management**: Manage the IH East mailbox, ensuring timely responses and clear communication with external stakeholders.
- **Event Support**: Provide logístical and administrative support for the planning and execution of events.
**What you will bring along the way**:
**Must-have**:
- A Bachelor or Master Degree in Economics, Social Science or similar.
- Written and spoken English (C1).
- Minimum 3 year of experience with the tasks of the job description.
**Nice-to-have**:
- Any additional EU language is a plus.
**Whats in it for you**:
- Work in an international environment with a company culture focused on empowerment, thriving and continuous growth.
- Join a creative and diverse team of highly driven individuals that take out-of-the-box thinking to another level.
- Strike the right Work-life balance: On top of the flexible hours and remote working options and facilities, you will be granted 27 days of paid time-off per year to rest and re-energize.
- Multisport Card: Offering access to a wide range of sports and recreational activities, promoting a healthy and active lifestyle.
- Public Transport Reimbursement: up to a maximum of 200 EUR per calendar year.
- Sick Leave Salary Continuation: In the initial week of sick leave, the company will maintain the employees full salary and for a maximum of two weeks annually.
Kindly note that this is a **temporary position**, with a duration of 13 months.
The position is **based in Prague **and no relocation expenses are granted.
Possibility to homework 2 days a week.
**Application Process**:
**General Conditions**:
- be a national of an EU Member State or have a working permit valid to work in the country of the job location;
- enjoy their full rights as citizens;
**EQUAL EMPLOYMENT OPPORTUNITY STATEMENT**
AT EIT Urban Mobility, we value and celebrate diversity in every aspect of life and believe that everyone deserves an equal chance to succeed.
Here we value your talents, skills and experiences, and do not discriminate on any basis -whether it be disabilities or other special needs, gender reassignment, sexual orientation, ethnicity, religion or belief, age, language, political affiliation, property, marital status or any other irrelevant factor.
We are committed to creating an inclusive and supportive work environment where everyone can feel comfortable and thrive.
**DATA PROTECTION DISCLAIMER**
Your personal data will be processed with utmost care by the EIT KIC URBAN MOBILITY, S.L. or its subsidiaries.
The said processing will allow us to manage the recruitment of the o

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