Office Coordinator Prague, Praha

Office Coordinator

**About Emplifi**:
Emplifi is a leading unified customer engagement platform that empowers businesses to reach and grow communities through digital
**About the People & Culture Team**:
We find talented people like you, support you, and foster a diverse culture where you can be your true self. Help us hire the best talent, and be a part of creating a community and culture where everyone belongs.
**Job Summary**:
This position requires a broad range of soft and hard skills, including ideally an experience in office and facilities management. The goal is to ensure the undisturbed performance of the Emplifi office in Prague, enabling our employees to work in an environment that is corresponding with all legal requirements, as well as providing comfort and enjoyable working conditions. This role would require almost daily presence at the Prague office.
**What Youll Do Here**:
**Office & Facilities Support**:
- Ensuring smooth and efficient operation of the Prague office & solving daily operational issues
- Internal communication with employees regarding the office
- Management of orders & deliveries, stock management; communication with suppliers
- Travel booking (via travel agency) & calendar management (Prague office space)
- Events management (mainly internal company events)
- Point of contact for communication with the landlord & building management
- Support of the HR team with tasks related to staff onboarding and offboarding, language courses etc.; Support of the Finance team with the creation of purchase orders and invoice processing
- Planning and coordination of facilities projects related to refurbishment, repairs and maintenance, furniture and other equipment purchases
- Maintenance of an office/facilities budget
- Maintenance of accuracy of various documents and departmental contracts
- Ensuring the offices adherence to a variety policies and procedures, including Health & Safety requirements
**Front Desk Duties**:
- Front desk duties (8:00-17:00) in cooperation with the Office Manager for the Czech Republic
- Incoming/outgoing post & call management
**What Youll Bring to Us**:
- At least 3 years of experience in a similar field (facilities management, office or administrative assistant, HR, travel management, operations...)
- Fluent Czech and English are required
- Working knowledge of MS Office (Excel, PowerPoint,..) and G Suite
- Pro-client approach, good communication, organisational & time management skills
- Good problem solving skills
- Attention to detail, diligence
**What We Offer**:
- International, fast paced and rapidly growing environment
- Agile and open-minded culture, with high levels of trust and flexibility
- Opportunity for professional growth and development
- Possibility to learn new and cutting edge technologies, in an environment that encourages new ideas
- 25 days of paid vacation + unlimited paid time off
- 2 volunteering days per year
- Learning Days and Internal trainings
- Internal hackathons
- Multisport card
- Language courses
- Yoga, Football table, Ping pong, Game nights
- Dog-friendly office
- Free refreshments in the workplace
- Theres more as well! Speak with us to find out all details!

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