Office Coordinator Brno

Office Coordinator

**JOB TITLE**:Office Coordinator
**LOCATION**:Brno, Czech Republic
**FUNCTION**:Operations
**REPORTS TO**:Director of Finance and Admin
**CONTRACT**:Fixed term
***
Hangar 13 is seeking an Office Coordinator, for our Brno studio, who is full of personality, self-sufficient, and has a can-do attitude. Youll be responsible for helping to manage and maintain all aspects of facilities, utilities, security, asset relocation, and health, safety, and environmental policies and laws; ensuring a clean, functioning, and comfortable working environment is provided. Youll interact with vendors to order supplies, run various errands, organize events, coordinate catering, and handle posts and deliveries. You will take care of visitors and support HR with newcomers. This hands-on role will require excellent admin skills for tasks such as acquiring quotes, ensuring vendor POs are raised, as well as any ad-hoc work asked of you by the Director of Finance and Admin or other members of the team. Weekend work may be required during busy periods, as well as out of hours callouts which may involve responding appropriately to emergencies or urgent issues as they arise, and personally rectifying them until a third-party contractor can attend the site. As an Office Coordinator, you will work closely with the General Manager, Director of Finance and Admin, HR, and other departments to manage the office and support Hangar 13, local employees.
**What You Will Do**:
- Ensure all facilities for the team are in suitable working order, arranging and assisting with repairs where necessary
- Manage and schedule the ongoing maintenance and servicing of the facilities (hard and soft), collaborating closely with existing vendors, as well as setting up contracts with new suppliers
- Order and maintain stock of all resources for the studio, including but not limited to tools for facilities and IT; stationery; packaging; furniture; daily catering; studio merchandise, first aid, and fire safety supplies and signage.
- Meet and greet all visitors, create a welcoming and friendly environment, establish their needs and direct them to the appropriate employee or location
- Ensure Health and Safety policies are maintained and followed, with compliances met
- Work closely with the housekeeping team, manage the sustainability plan for the studio; maintain general office clean up, and maintain the waste and recycle management processes.
- Organize the office moves according to the actual seating plan, and asset relocation as required
- Organize studio events, onsite and offsite, and assist with organizing the booth at conferences, etc.
- Assist with providing content for the monthly global studio newsletter
- Finance, HR, and Recruitment support in operational matters (for example: managing the cash register, supporting newcomers with the relocation, preparing workstation and equipment, onboarding, offboarding process, etc.)
- Experiences with searching for non-residential premises, organizing a move, and communicating with a moving company are welcome.
**Who We Think Will Be A Good Fit**:
- Experience in facilities or customer service role
- Effective time management, ability to multi-task and prioritize according to staff and project needs
- Ability to work in a team and demonstrate a high level of teamwork, organizational skill, and customer service
- Ability to show initiative and independence in daily tasks and decisions
- Versatility, flexibility, and a willingness to work within constantly evolving priorities with enthusiasm
- Practical, hands-on experience with knowledge of building maintenance
- Excellent communication and interpersonal skills
- Very good command of Czech/Slovak and English, both written and spoken
- Willingness to participate in the tasks of the finance department, HR, recruitment
- Strong skills in MS Office 365 Applications and Outlook
***
**Who We Are**:
Hangar 13 is an internal 2K development studio based in four locations: Novato (California), Brighton (UK), and Brno & Prague (Czech Republic), working collaboratively as one team. Each of our locations provides the opportunity to Bravely Create on big-budget, AAA console titles in a diverse and inclusive environment. At Hangar 13, we want people driven by curiosity — Visionaries who arent afraid to explore new territory. Intrepid individuals who embrace the weird, the challenging, the unconventional. Were continuing to build a space that empowers you to take risks and redefine whats possible, Where your inquisitive nature is nourished — A home for people who arent satisfied with what is, but who are obsessed by what could be. So bring your talent, Your unique point-of-view, Your fearless tenacity, And together, well Bravely Create.
**Brno**:
Located in the south-east part of the Czech Republic, just a 2-hour drive from Prague, 3 hrs from Budapest and mere 90 minutes from Vienna, surrounded by vineyards from the south-east and highlands from the north-we

Zajímavé nabídky práce v okolí: