Government Relations Officer, Saudi Arabia Riyadh

Government Relations Officer, Saudi Arabia

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SHOULD YOU ACCEPT THIS CHALLENGE...

General office management:

• Work closely with facilities management to ensure a permanent hygiene atmosphere in the office.
• Maintain relationships with the Landlord and ensure the continuous supply of utilities.
• Supervise and coordinate the facilities team and keep a relationship with the facilities service provider Company.
• Responding and directing of emails in office inbox. 
• Processing of all mail incoming and outgoing. 
• Office walk throughs/inspections on a regular basis. 
• Renew the company commercial register on quarterly basis and keep track of the renewal of the Tax card and VAT certificate.
• Manage and keep track of all incoming shipments and all outgoing couriers.
• Prepare all needed invitation letters for visitors and anything that is employee related for travel.
• Keep track of the office stationery stock and prepare the stationery orders (Stationery, paper & Ink for photocopier, envelops). 
• Coordinate the local contract signature for any local suppliers like manpower, medical, etc.
• Organize and secure grocery and pantry supply.
• Arrange for F&B for special events held in the office.
• Arrange for meetings and conference calls for leadership team / External Clients / Vendors. 

Immigration / PRO and HR Administration:

• Manage corporate assets in the office, e.g., laptops and other electronic equipment inventory and handover to employees with central technology teams.
• As there is no local technology representative you will be required to support newcomer and leavers hardware delivery and collection..
• Coordinate onboarding activities for new joiners on the ground across various internal units. 
• Prepare input for monthly payroll, collaborate with the external payroll vendor and answer payroll related inquiries
• PRO related activities including and not limited to:
• Visa/Immigration process issuance
• Work permit issuance
• GOSI (social security paperwork and registration)
• Ministry of labor contract upload in relation to visa application and feeding into the WPS/GOSI locality adherence. Everything is in Arabic with local national requirements.
• Communicate and implement governmental changes that impact employees and how we operate in Saudi from Saudization to local role requirements, etc.
• Has very well-established connections and knows the way around the governmental bodies to get paperwork done from hire to retire and compliance to local regulations.
• Ongoing audit to process/paperwork to make sure in adherence to local requirements and coordinating with internal stakeholders with guidance and consultation on the best way forward.


• Manage government relations related to business operations.
• Register no objection letter on the government portal – all letters issued in Saudi must be authenticated through the government.
• Prepare letters for all visa types in local language (Arabic)
• Matters related to medical certificate confirmation for travel.
• Matters related to medical registrations for employees requiring local details/adherence to local steps (i.e. hard copy documents, etc.)
• Manage local filing registrar which is very important as per local governmental audit to be highly maintained.
• Support HR operations with PERC tickets related to Saudi employees and employees in the UAE as required.
• Work on regional HR Projects with the HR Operations team. 

WHAT YOU’LL NEED TO BRING TO THIS ROLE...

• Proficiency in Google docs.
• Experience using Workday.
• Strong understanding of government processes and procedures.
• Ability to build and maintain relationships with government officials.
• Knowledge of public policy issues relevant to the organization.
• Proficiency in English and Arabic. 
• Work experience: 5 years of experience in a multinational company is preferred. 
• Saudi National required.
• We are primarily an in-office environment and therefore, you will be expected to work from the Riyadh office in compliance with Pure’s policies, unless you are on PTO, or work travel, or other approved leave.

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