Executive Assistant / Office Coordinator 1 Prague, Praha

Executive Assistant / Office Coordinator 1

No Relocation Assistance Offered
154522 - Prague, Prague, Czech Republic
**Executive Assistant / Office Coordinator**
CZ/SK language required!
**Job Summary**:
**The Executive Assistant / Office Coordinator is responsible for management of the Office for both Hill´s and Colgate-Palmolive companies including a wide range of services to assure efficient operation, including office facilities, equipment, supplies, maintenance and vendors. The position also provides executive assistance to Hill´s and CP GMs in administrative tasks and meeting/events coordination. The position supervises reception activities and reports to HRBP with a dotted line to GMs.**
**_
Principal Duties and Responsibilities:_**_ Provide executive assistance to Hill´s and CP GMs in daily business activities (incl. administration and meetings/events coordination)_**
- ** Management and maintenance of office location and facilities**
- ** Monitor and maintain inventory of regular operating materials (stationery, refreshments, etc.)**
- ** Work with and coordinate external providers (cleaning services, hygienic materials for office needs, building maintenance, plants care, couriers, mobile phones, audits, catering services, parking, electricity costs, insurance, firestop and workplace inspections, etc.)**
- ** Implement and coordinate OHS procedure and training requirements**
- ** Coordinate car fleet needs for Hill´s Pet Nutrition and Colgate-Palmolive entities**
- ** Create purchase orders in accordance with assigned budget and ensure invoices are paid in time**
- ** Travel management (maintenance of Concur system, participation on calls for Travel coordinators, offline bookings, hotel and taxi recommendations and invitation letter preparation, payment cards orders etc.)**
- ** Support HR department with onboarding / offboarding of employees, training and events organization and other activities. Cover HR Associate tasks if needed**
- ** Coordinate reception activities, as well as back up Receptionist in case of absence**
**This is not an exhaustive list and percentage of duties or functions.**
**Education/ Experience Requirements**
- ** High school education with school leaving exam**
- ** Fluent in English and Czech/Slovak.**
- ** Minimum 2 years’ experience in Office Coordinator/Assistant positions, preferably from a multinational company.**
**Expected Areas of Skills**
- ** Strong computer skills (G Suite, MS Office)**
- ** Ability to communicate properly to different levels in the organization and outside**
- ** Strong negotiation skills**
- ** Willingness to help and support teams**
- ** Perfect organization skills**
- ** Initiative and Multitasking**
**Working Relationships (Key partnerships and reporting relationships)**
- ** Coordinates reception activities (Receptionist reports to Office Coordinator)**
- ** Position reports to HR Business Partner**
- ** Works closely with GM, HR and other teams**
- ** External vendors**
**Travel Requirements**
**Expected percentage of travel: Up to 5 %**
**What we offer**
- ** Employment contract for 1 year (maternity leave cover)**
- ** Corresponding salary with annual bonus 8%**
- ** Wide range of benefits (25 vacation days, 10 sick days, contribution for leisure time, pension plan and meals, private medical care etc.)**
- ** Modern dog friendly office close to Krizikova metro station**
Equal Opportunity Employer
Colgate is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, ethnicity, age, disability, marital status, veteran status (United States positions), or any other characteristic protected by law
Work that matters, fueled by passion for pets! At Hill’s we have a purpose. Every day around the world, we transform the lives of millions of pet families through pioneering innovation, amazing nutrition, and the best and brightest people. Founded more than 75 years ago with an unwavering commitment to pet nutrition, Hills mission is to help enrich and lengthen the special relationships between people and their pets.

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