Cw-administrative Coordinator Prague, Praha

Cw-administrative Coordinator

**CW-Administrative Coordinator (AC)**
Kontraktorské pracovní místo zajištěné ve spolupráci s personální agenturou
Úvazek: poloviční - tj. 20h týdně pro oddělení "Business Unit Oncology"
Smlouva nejprve na 1 rok na dobu určitou a následně s možností prodloužení na dobu cca 2 let (zástup za mateřskou dovolenou)
**Responsibilities**
AC provides administrative support for a department/Business Unit through the delivery of a variety of business services
Serves as a primary contact for Business Unit and coordinates ongoing Amgen processes for the team:
- coordinates functional administrative processes of the team across all business activities such as contracts, requests, documentary materials, purchase orders, invoicing and payments within the system,
- organizes and provides support to team meetings
- submits, reviews, completes and closes all records within the Amgen systems, in line with SOPs
- provides administrative and organizational support of marketing /promotional activities related to events, cooperates with third-parties
- monitors lifecycle of promotional materials and tracks revision, is responsible for disposal of obsolete promo materials, might support internal tracking/ approval systems of promo materials,
- manages vendor administration: create / maintain vendors in systems
- provides training, guidance and orientation to new team members
Ensures timely coordination of department members’ administrative needs:
- manages calendars
- coordinates local team meetings, arranges accommodations, time schedule, meeting’s requirements
- organizes meeting rooms, including logistics, catering and equipment needs
- prepares agendas, takes and completes meeting minutes; coordinates distribution, monitors progress and follows up on action items
- independently responds to routine correspondence, determines best approach and presentation when preparing and formatting correspondence, memoranda, reports and presentations
**Outputs**
- Organizes processes and systems within functional area
- Internal tracking/approval system is administered in a compliant way
- Correspondence, efficient flow of information
- Meeting agendas, minutes and compilation of action items
- Calendar management
- Finalized / formatted correspondence, memos, reports, etc.
**Qualifications**
**Minimum Requirements**
- High School Diploma
- Minimum 3 to 5 years related experience in administrative support role
- Experience using MS Office tools
- Fluency in local language and English
**Preferred Requirements**
- Experience in similar or related disciplinary and/or international environment
- Basic knowledge of the function/business area supported such as safety, sales, customer service, etc.
- Familiarity with terminology of area supported such as Marketing, Medical, Clinical Research, Logistics etc.
**Competencies**
- Communicates details clearly and accurately, both orally and in writing
- Modifies communication style as appropriate for the audience; may regularly interact with clients and executives
- Identifies and balances multiple priorities and the needs of multiple teams
- Understands, follows and behave in full compliance with relevant SOPs, procesess and guidances
- Takes a proactive approach to identifying breakdowns in service, information flow and process; resolves issues appropriately
- Demonstrates a service-oriented approach to all activities
- Demonstrates a willingness to learn new approaches and to adapt to change
- Leads by example in promoting teamwork
- Ensures systematic work and applies attention to detail

Zajímavé nabídky práce v okolí: